Huntington School PTO
Connect with us
  • Home
  • About
  • Meetings
  • NEWS
  • Fund Requests

New bylaws to be voted on at January 10 meeting

12/10/2018

0 Comments

 
The bylaws specify the purpose of the organization, the duties of the Executive Board members, procedures for holding funds and accessing those funds, and other aspects of the PTO operations. 

The current Executive Board has drafted an update of the bylaws to address some outdated elements of the existing version and to add clarity to some procedures, especially concerning fund requests. A draft was brought to the October 2018 meeting, but the discussion was postponed until January to allow additional edits to be made. 

A draft of the proposed bylaws is now available. Any PTO member (including any parent/guardian of a Huntington student, as well as all teachers and administrators) may submit comments on the draft bylaws at the January 10 meeting or via email prior to the meeting at huntingtonschoolpto@gmail.com. A simple majority vote at the January 10 meeting is needed to approve the updated bylaws.  

Notable proposed changes and additions to the bylaws, by section, are listed below: 

Various sections throughout document
  • References to website, email, and social media have been added as necessary and appropriate, most notably within the duties of the Secretary.
  • Replaced “parent(s)” with “family(ies)” as appropriate.
Article V   Meetings
  • Section 8: specifies that each member is entitled to one vote, no absentee/proxy votes.
  • Section 9: defines a quorum for votes.
Article VI   Executive Board
  • Section 1: defines the Executive Board as President, Vice-President, Secretary, Treasurer.
Article VII   Election of Executive Board Officers
  • Section 3.11: Defines a term for Executive Board officers as July 1 to June 30, with no term limits.
Article X   Finances
  • New article that defines how funds are held by the PTO.
  • Section 2.1: Specifies that each grade level shall have a single account, unless teachers in that grade request individual classroom accounts and this request is approved by the Executive Board.
  • Section 3.2: Gives the Executive Board, in cooperation with the principal, the authority to review fund requests for grade-level account funds to ensure the requests support the purpose of the organization (as defined in Article II).
  • Section 4: defines intended use of PTO-held funds
  • Section 5: prohibits purchase of “smart” technology
  • Section 6: stipulates that durable goods purchased with PTO funds are the property of the PTO
  • Section 7: states that funds above $100 (from PTO-sponsored fundraisers only) that remain in grade-level accounts at the end of the fiscal year (June 30) will be moved to the general PTO account.
  • Section 9: provides that if the organization dissolves, any remaining funds will be donated to SCSD Educational Foundation.
Article XI   Fund Request Procedures
  • New article that documents the process for requesting funds (consistent with what is currently described on the fund request forms and on the PTO website).
  • Section 2.1: requires that annual allocations of funds from the district be used before requesting any PTO-held funds for classroom supplies. 
Article XIV  Conflict of Interest Policy
  • New article (not included in current bylaws)
0 Comments



Leave a Reply.

    Author

    Parent-Teacher Organization for Huntington PreK-8 School, Syracuse, NY

    Archives

    January 2023
    April 2022
    January 2022
    August 2021
    July 2021
    June 2021
    April 2021
    September 2020
    July 2020
    May 2020
    November 2019
    October 2019
    April 2019
    March 2019
    December 2018
    September 2018
    August 2018
    January 2018
    December 2017
    August 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016

    Categories

    All

    RSS Feed

Proudly powered by Weebly